Privacy Policy

The Institute of Advanced Energy, Kyoto University (hereinafter referred to as “the Institute”) establishes the following policy regarding the handling of personal information on its website (hereinafter referred to as “the Website”).

1. Kyoto University Privacy Policy

The Institute handles personal information in accordance with Kyoto University’s Privacy Policy:

https://www.kyoto-u.ac.jp/en/privacy-policy

Person in charge of managing the collected personal information:
Director of the Institute of Advanced Energy, Kyoto University

2. Collection of Personal Information

The Website may collect personal information such as name, affiliation, email address, and inquiry details through the contact form (Google Forms).

3. Purpose of Use

Collected personal information will be used for the following purposes:

(1) Responding to inquiries and sharing information with relevant internal university departments
(2) Communication and administrative procedures related to the Institute’s events, research activities, and public relations activities
(3) Addressing unauthorized access, spam submissions, and preventing recurrence

Personal information will not be used for purposes other than those stated above.

4. Management of Personal Information

The Institute will take appropriate measures to prevent leakage, loss, or damage of personal information and ensure its secure management.
The contact form utilizes Google Forms, and submitted data is managed on services provided by Google LLC.

5. Provision to Third Parties

Personal information will not be provided to third parties without the consent of the individual, except as required by law.

6. Retention Period

Personal information will be retained only for the period necessary to achieve the purposes stated above and will be properly disposed of thereafter.

7. Access Logs

The Website may collect access logs (such as IP addresses and access dates) to understand usage and ensure security. These logs are not used to identify individuals.

8. Use of External Services

The Website may use external services such as Google Forms. The handling of personal information by such services is subject to the privacy policies of the respective service providers.

9. Disclosure, Correction, and Deletion

Upon request from the individual concerned, the Institute will respond appropriately to requests for disclosure, correction, or deletion of personal information in accordance with applicable laws.

10. Contact Information

Office of Public Relations and Planning, Institute of Advanced Energy, Kyoto University

For inquiries, please use the following Google Form:

https://forms.gle/SvPHb1sVJXrXN9m66

11. Revisions

This policy may be revised without prior notice in response to changes in laws or operational requirements.